Info For Presenters

New paper file

If you wish to update your paper file we ask you to do this by May 28. To do this, follow these steps: (a) Sign in to your account at http://fleximeets.com/wcere2018/; (b) Click “View Submissions.”; (c) Click on the paper you want to edit. (d) On the right, under “Edit submission”, click “Upload file” to upload your new file, which will replace your earlier file. Note that if you choose not to upload a new file, your original file will remain.

Author names

Please check the order of the list of authors for your paper and, if necessary, re-order them so they correspond to the order on your title page. To change the order, repeat steps 1(a), 1(b) and 1(c) above. Then, under “Edit submission”, click “Edit Authors”. To change the order of the authors, click the symbol to the left of the author number and drag names to reorder them.

Presentation format

A computer (MS Windows environment) will be available in each room at the conference venue. Please bring your presentation on a USB disk, because connecting of personal laptops might not be possible. Your presentation should be in PowerPoint (.ppt or .pptx) or .pdf format, and should be named with your last name to avoid confusion. Each room is equipped with a pointer and a whiteboard (please use with whiteboard pens available in the room only).

Organization of sessions

Most sessions will be 1 hour and 45 minutes. The time available for regular papers is 25 minutes, distributed as follows: 15 minutes for presentation, 5 minutes for discussant’s comments, and 5 minutes for general discussion. Presenters should come to the room 10 minutes prior to the start of the session so that presentations can be copied onto the computer before the session begins. A conference assistant will be available near each room in case of technical difficulties. Please go to the assigned room well in advance of when your session starts to show respect to your colleagues and the audience. Given the tight schedule, we will have to impose a strict time restriction for all paper presentations, so please respect your colleagues and keep to the allotted time.

Discussants

All presenters of regular papers are called upon to discuss a paper in the same session in which they present. Please note that discussants should raise comments and give advice. They should NOT summarize the paper (the presenter just did that….). A presentation is not expected, but if you want to use a presentation please upload that before the session starts. More detailed comments can be passed on to the presenter after the session, preferably in written form. Please check the conference programme when it becomes available in June to see which paper you are discussing.

Session chairs

One person in each session is designated as the Session Chair. Chairs should come to the room 10 minutes prior to the start of the session. Chairs should briefly introduce the session and speakers, make sure that the available time is divided equally over each paper to be presented, and guide the discussion from the floor following each presentation. Please check the conference programme when it becomes available in June to see if you are the chair of your session. (Note that in unusual cases when the scheduled chair does not attend, the presenter of the session’s actual last paper is expected to take over the role of chair.)